Information for presenters

Thank you for submitting an abstract to OER14. Authors were notified of outcomes on 21 December 2013. Further information about the rooms, sizes and layout, and equipment available is in the image gallery and in the text below.  

The email from megan.quentin-baxter@ncl.ac.uk to authors on 1 April contained a link to the feedback on your abstract, the upload area where you can provide access to presentation and other files, and a personal link to the registration form. Please take the reviewers feedback into account when planning your session.

Authors please register for the conference to guarantee your place. Accommodation options are provided. 

Papers for presentation, lightning talk, workshop, poster or fringe

If your proposal was accepted for a presentation, lightning talk, workshop or poster, short papers were invited online by 28 February 2014. Guidelines on paper submission and templates can be found below. Short papers will be published online, with abstracts, as part of the conference proceedings. A small number of papers will be selected for further development and inclusion in a special issue of the Journal of Interactive Media in Education (JIME).

Posters can be physical or digital, and digital posters should be submitted online by 22 April 2014. Further guidelines on poster formats and submission are available below.

Useful information

For presenters – short papers and lightning talks – a Macintosh laptop computer with speakers, data projector and wifi internet connection will be provided in all presentation rooms. It is preferred that you do not use your own computer for oral presentations to avoid any delay during changeover and to facilitate lecture capture (Panopto). If you must use your own computer then we respectfully request permission to video the session for the subsequent proceedings. Please note that only wifi internet connection is available which may be slower than fixed network.

Presenters should upload Powerpoint and other presentations to their section of the website (see below) a minimum of 2 hours before their session. Please test that your presentation works correctly in advance! In addition:

  • Short papers are 20 minutes long with 10 minutes for questions (30 minutes total).
  • Lightning talks are 10 minutes long with 5 minutes for questions (15 minutes total).

A chair will be allocated to assist with introducing the speakers and timekeeping.

Workshop rooms will be laid out in banquet style (separate tables with chairs around) and can seat up to 30. Macintosh laptop, project and flipchart paper and pens will be in all rooms. Workshops do not need to be recorded using lecture capture; presenters may use their own equipment if appropriate. Workshops are typically 1.5hrs, and the time may be used in whatever way suits the facilitator/s.

Posters – physical – posters should be A0 in size (about 1189 x 841 mm) in portrait format. The physical poster boards are 2000 x 1000 mm (portrait). Images & Logos should be prepared at a minimum 150dpi at 100% size. Unless you have a very big printer you will need to get the poster professionally printed. Most commercial printers will be able to print an inkjet poster at A0. If it is larger than this, we regret it may not be possible to mount the poster on the boards provided. In addition:

  • Posters will be mounted on poster boards in the Mezzanine and will be available for viewing throughout the conference.
  • You can create A0 posters in Powerpoint (using the page size above) but the preferred tools would be Adobe Photoshop/Illustrator/Indesign. You can download an open source equivalent to Photoshop for free.
  • A board will be provided, labelled with the poster number, title and authors. Fixing pins will be provided. Please do not affix posters to any place other than the board to which it has been allocated, and use only the fixing material supplied.
  • Please upload a pdf or ppt (or similar) version of your poster to the OER14 paper submission area for inclusion in the conference proceedings (see instructions below).
  • Please bring your poster with you – do not send it to us or the venue in advance.
  • Posters should be mounted on Monday 28 April from 10:00 hrs.
  • Posters should be taken down by 15:30 hrs on Tuesday 29 April. Posters not removed by this time will be taken down and may be destroyed.

Posters – digital – all digital posters will be projected in the Fringe area of the Mezzanine floor, in landscape format. Each poster will be displayed for 3 minutes each and so any animated items within the poster should be completed within the 3 minutes. The digital posters should be produced and submitted as a Powerpoint file.

  • Prepare your Powerpoint presentation for a screen resolution of 1280 x 800 (or an on screen show of 16:9) landscape.
  • Embed all media elements into the Powerpoint presentation. 
  • Ensure the slideshow is setup as self running.
  • Save the file as a .pptx file and submit to the OER14 paper submission area.

Fringe events take place on the Mezzanine floor. These are fairly ad-hoc and may vary in length. Please keep fringe sessions participative. Fringe facilitators may use their own computers if they wish.

Blue tac – Blue tac is not permitted in the Centre for Life. White tac may be used for fringe, photos or artwork.

Uploading presentation, workshop and poster files

Presenters are politely requested to provide copies of presentation files (ppt, handouts, etc.) in order to make their materials more accessible to others during the conference. Please upload them directly to the conference website using your unique code that was generated when you submitted your abstract (sent from enquiries@medev.ac.uk). If you need to generate a reminder please enter the same email address used when submitting your abstract into the form at http://www.medev.ac.uk/oer14/application/email-reminder/.  

Wifi

Free wireless access is available throughout the Conference Centre. No password or registration is required – just open up your internet browser and start using. Note that wifi may be slower than fixed internet. 

Evaluation

An online evaluation form will be available for completion immediately after the conference. We greatly appreciate your feedback which will allow the conference to improve in future years.

Other

Currency and banking: The simplest means of obtaining currency is to withdraw GBP from a cash point (ATM). These accept debit and credit cards backed by Visa, Mastercard/EuroCard, American Express and Maestro. You normally receive an excellent exchange rate, although your card provider will probably charge a fee in your home currency. 

Credit cards: Credit cards are accepted in all hotels, international shops and more expensive restaurants.  Some local shops and cheaper restaurants (such as some of the Chinese in Stowell Street) do not accept credit cards. Check as you arrive.

Tipping: Tips are welcomed by staff working in the tourist industry, and 8%-10% is appropriate.  

Smoking: Smoking is restricted to public places All conference locations will be strictly no-smoking.

Electricity: Electricity is supplied at 220v. Electrical sockets take standard UK three-pin plugs. North American, European and other non-British travellers are advised to bring adaptors.

Health care and travel insurance: It is strongly recommended that delegates arrange their own travel insurance to cover the loss of possessions, money, any health or dental treatment and conference cancellation.

Weather: The weather and temperatures vary dramatically between seasons. In spring Newcastle enjoys glorious warm and sunny weather, interspersed with dull days and heavy showers. Typical temperatures in April range from 10°C (50°F) to 20°C (68°F).  For an-up-to date weather forecast, please visit: http://www.bbc.co.uk/weather/3067696

Children: Children are not permitted to attend any of the academic sessions and should not be left unaccompanied at any time at the Conference Centre. Participants are kindly requested to arrange their own childcare.

Participants with disabilities: Please contact enquiries (enquiries@medev.ac.uk) in advance of the conference if you have any questions or special requirements.

Reminder of the submission area

Your abstract and link to upload copies of your short paper or poster is available from the URL emailed to you when you started completing the abstract submission forms (it was sent to your email address from MEDEV Enquiries <e…@medev.ac.uk>).

  • Click on the personalised URL to access your paper submission area 
  • Use the File Upload link to browse and select the file to upload.  

For convenience you can resend the URL linked to the email address that you used during submission by entering your email address: http://www.medev.ac.uk/oer14/application/email-reminder/ .

If you don’t receive it please check your spam filters, etc., and if you have any enquiries contact e…@medev.ac.uk